OVERVIEW
Legendary Distributors is a prominent IT solutions provider and a leading name in the distribution and retail of computer hardware across Kerala. Known for delivering worldclass services to corporates and businesses, the company has built a strong reputation for reliability, product quality, and customer satisfaction. As the organisation continues to expand its operations, the increasing scale and complexity of distribution activities have highlighted the need to update their existing system.
To sustain its growth momentum and elevate operational efficiency, Legendary Distributors requires a robust, centralised software system. This solution must unify data, automate key workflows, improve visibility across departments, and enable seamless coordination of sales, back-office, retail, and distribution teams.
Executive Summary
Legendary Distributors is one of Kerala’s leading computer hardware distributors, serving a wide network of corporate clients, resellers, and retail customers through multiple branches. With rapid business growth, managing serialised inventory, interbranch stock transfers, pricing controls, credit limits, and ageing stock became increasingly challenging.
The organisation was already using SAP but found it difficult to adapt the system to highly specific business rules such as ageing-stock-based validations, serial-numberlevel tracking, branch-specific pricing, and strict approval controls. Additionally, there was a need for tighter integration between operational workflows and accounting,without increasing system complexity or licensing overheads.
To address these challenges, a custom ERP solution was designed using Zoho Creatoras the operational backbone, tightly integrated with Zoho Books for accounting, GST compliance, and financial reporting. This hybrid approach delivered flexibility, automation, and control—while ensuring accurate and compliant financial management.
Legendary Distributors is a prominent IT solutions provider and a leading name in the distribution and retail of computer hardware across Kerala. Known for delivering worldclass services to corporates and businesses, the company has built a strong reputation for reliability, product quality, and customer satisfaction. As the organisation continues to expand its operations, the increasing scale and complexity of distribution activities have highlighted the need to update their existing system.
To sustain its growth momentum and elevate operational efficiency, Legendary Distributors requires a robust, centralised software system. This solution must unify data, automate key workflows, improve visibility across departments, and enable seamless coordination of sales, back-office, retail, and distribution teams.
Executive Summary
Legendary Distributors is one of Kerala’s leading computer hardware distributors, serving a wide network of corporate clients, resellers, and retail customers through multiple branches. With rapid business growth, managing serialised inventory, interbranch stock transfers, pricing controls, credit limits, and ageing stock became increasingly challenging.
The organisation was already using SAP but found it difficult to adapt the system to highly specific business rules such as ageing-stock-based validations, serial-numberlevel tracking, branch-specific pricing, and strict approval controls. Additionally, there was a need for tighter integration between operational workflows and accounting,without increasing system complexity or licensing overheads.
To address these challenges, a custom ERP solution was designed using Zoho Creatoras the operational backbone, tightly integrated with Zoho Books for accounting, GST compliance, and financial reporting. This hybrid approach delivered flexibility, automation, and control—while ensuring accurate and compliant financial management.
Problem Statement and Key Challenges
As Legendary Distributors continued to grow, it became important to move to an ERP system that was easier to adapt, simpler to use, and better suited to the way the business actually operates. The focus was on finding a solution that could support scale without adding complexity.
1. Need for Greater Flexibility in the ERP System
The business required a system that could evolve along with its operations. Processes such as managing ageing stock, handling serial-number-based transactions, and maintaining different pricing structures for branches needed to follow a clear and straightforward flow, without relying on heavy customisation or workarounds.
As Legendary Distributors continued to grow, it became important to move to an ERP system that was easier to adapt, simpler to use, and better suited to the way the business actually operates. The focus was on finding a solution that could support scale without adding complexity.
1. Need for Greater Flexibility in the ERP System
The business required a system that could evolve along with its operations. Processes such as managing ageing stock, handling serial-number-based transactions, and maintaining different pricing structures for branches needed to follow a clear and straightforward flow, without relying on heavy customisation or workarounds.